Volunteer Coordinator & Production Assistant

Status: Full-time; Exempt

Suggested Hours: M-F, 8:30pm-4:30pm; work to be completed in-office at above address

Reports to: Production Manager 

Job Summary: Under the direction and guidance of the Production Manager, Seedlings’ Volunteer Coordinator & Production Assistant helps with the production of braille books as well as helps facilitate the day-to-day operations of the production department, including assisting volunteers. 

Key Responsibilities:

Volunteer Coordinator – approximately 40%

• Manages all volunteer scheduling 

• Prepares volunteer tasks in coordination with the production department

• Manages all volunteer communication, including monthly updates to volunteers

• Coordinates corporate group volunteer opportunities 

• Plans annual volunteer appreciation event 

• Acts as primary point of contact for all volunteers and builds strong relationships to increase volunteer longevity

• Manages volunteer contact information and updates in Little Green Light as needed

Production Assistant – approximately 60%

• Process braille-only books, training provided (run braille embossers, run burster machines, bind, check, title, and shelve books)

• Assemble print-braille-and-picture books: use paper cutter to cut plastic sheets of braille into pieces and affix each piece under the corresponding print words on each page; check and shelve books

• Collaborate with other Production and Shipping Assistant(s) to ensure department efficiency and coverage 

• Other office duties, as assigned, which may change at any time with or without notice

Minimum Job Requirements:

• High school diploma or equivalent 

• Braille knowledge or willingness to take an online course to learn basic braille 

• Experience with nonprofits a plus

• Computer skills, including use of the following programs: Microsoft 365

• A desire to help give the gift of literacy to blind children around the world

Key Skills:

• Exceptional attention to detail and the ability to multitask 

• Excellent communication skills, including written and oral professional communication in person and over the phone

• Excellent organizational and interpersonal skills

• Strong critical thinking and problem solving skills 

• Ability to work independently and in a team environment

• Strong computer skills

• Ability to be proactive when needs arise

• Strong positive attitude 

Physical Demands 
While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to sit for extended periods at a computer; stand; walk; use hands to handle or feel; and reach with hands and arms; the ability to occasionally lift up to 35 pounds.

Other Duties 
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Salary Range: $28,000 to $32,000 commensurate with experience

Job Perks:

• Eleven paid vacation days yearly

• Health insurance available after 3 months

• Generous PTO available after 3 months

• Generous yearly sick time package

• Paid parental leave

• Paid on-the-job training 

• Paid development opportunities 

• Paid bereavement leave 

• Work with a small, collaborative staff at a dedicated small organization with a focus on positive company culture and staff development

• Opportunity for future growth with Seedlings

Equal Opportunity Employer

From the beginning, Seedlings’ work has always been based on a belief in the value, dignity, and equitable rights of all people. Seedlings is a proud equal opportunity employer that is committed to diversity, equity, inclusion, and belonging in the workplace. We prohibit discrimination or harassment of any kind based on ethnicity, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected, non-merit characteristic as outlined by federal, state, and local laws. 

To apply, visit: https://www.seedlings.org/about/careers/